Birthday Party Planning

Successful Birthday Party Planning (Part 3)

Successful Birthday Party Planning (Part 3)

Are you organizing a birthday celebration for a friend or spouse? It’s not always easy when a chore complicates an already hectic day! Theme, invitations, lunch, cake… Prepare the party ahead of time and follow some basic recommendations to guarantee the celebration runs smoothly on the big day. Following Part 1, you’ve struck the proper title again! This post will provide you with all of the information you need to properly organize a birthday celebration.

 

Earlier in part 1, we have gone through:

Step 1: Make a checklist to organize the birthday party

Step 2: Make a guest list

Step 3: Choose a party location

 

In part 2, we have covered:

Step 4: Send out invitations

Step 5: Plan the music

Step 6: Arrange lighting

Step 7: Think about activities

Step 8: Plan the birthday gift

 

Let’s delay no further for this 3rd and last part that will cover:

Step 9: Set the birthday menu
Step 10: Decorate the reception room
Step 11: Get help on the day

Step 9. Set the birthday menu

If you’re using a caterer, choose the menu, place the order in advance, and deliver it to the party site.

If you’re cooking yourself, get help or divide the work among family and friends. Prepare as much as possible in advance, even if it means freezing the dishes until the meal.

For the aperitif

Birthday Party Planning

 

Drinks and appetizers are the main elements of the aperitif. Whether or not it is a dinner party, the quantities vary. In general, we count:

– 1/2 bottle of champagne or wine per guest;

– 1 bottle of strong alcohol for 10 people;

– 8 mini canapé toasts per guest for a simple aperitif.

Note: don’t hesitate to use frozen food.

Choose cocktails, which are easy to prepare and more affordable than champagne: the punch bowl can even last all evening.

Keep drinks in the refrigerator, cool outside, or a tub filled with ice.

For the meal

Birthday Party Planning
A man wearing a white apron setting up a catering table of BBQ food. Original public domain image from Wikimedia Commons

 

Avoid recipes that require you to be in the kitchen all the time: opt for recipes that can be made ahead of time and served cold or warm.

If you have more than 20 guests, opt for a caterer, or you will miss out on the evening.

Note: for hot dishes, you can borrow plate warmers or keep them in the oven at a low temperature, or you can use cloches to keep the plates warm. Don’t forget to bring enough water and bread.

Stand-up meals

Avoid knife-sliced dishes if you have chosen to have a birthday buffet without seating.

Choose simple recipes that you can eat with a spoon or fork, plate in one hand.

Seated meals

For a sit-down meal, consider preparing a seating plan and name tags.

Note: in all cases, provide garbage cans.

For dessert

Order or prepare the cake in advance. If you order it, dare to use personalized decorations with photos and messages.

Don’t forget the candles!

10. Decorate the reception hall

Birthday Party Planning

There is no need to choose an overly complicated theme unless you have the time and the means.

– A simple colour theme is usually enough to set the mood.

– Match the dishes, tablecloths, and napkins.

– Add balloons, bouquets or garlands.

– If you want to go further, create authentic decor adapted to your theme.

You can also plan a costume party, with a basket of props at the entrance for those who have forgotten.

Note: if there are children, consider setting up a table for them, also decorated, with comics, markers and paper, games or books.

11. Get help on the birthday

Once you’ve made your to-do lists, divide the tasks among family and friends.

– Send your spouse to get the cake.

– Have a friend set the tables.

– Have someone else do the finger foods.

– Have someone take care of the drinks.

Planning is therefore the key to getting a successful birthday party. Please keep in mind that this post is incomplete without your participation, kindly share your thoughts in the comments below.

Birthday Party

Successful Birthday Party Planning (Part 2)

Successful Birthday Party Planning (Part 2)

Are you throwing a 40th birthday celebration for a buddy or your spouse? It’s not always easy when the task is complicated by a busy day! Invitations, theme, dinner, and cake, to name a few… Prepare the party ahead of time and follow some easy guidelines to guarantee that everything goes smoothly on the big day. Following part 1, you’ve struck the right title once more! This article will provide you with all of the knowledge you require to plan a successful birthday celebration.

Earlier in part 1, we have gone through:

– Step 1: Make a checklist to organize the birthday party

 – Step 2: Make a guest list

 – Step 3: Choose a party location

Let’s now continue…

Step 4. Send out invitations

The earlier you notify guests, the more positive responses you will get.

– The invitation should include several elements:

◦ the address, time, and a map of the venue is remote;

◦ a phone number, email address, or RSVP coupon with a deadline for response.

Note: if it’s a surprise party, remember to specify that to avoid leaks!

– Choose a design for the invitations: a photo or a montage, a personal creation, a Word template…

– You will find a large number of invitations to download and print on the Internet.

– Choose a method of transmission of the invitations:

◦ hand to hand;

◦ by mail or email;

◦ by text message, or even by Facebook by creating a private event.

– Send out invitations, including a list of nearby accommodations.

– At the deadline, follow up with those who have not responded.

Step 5. Plan the music

Music is essential to a successful birthday party, whether for dancing or background music.

Playlists

Make playlists of all the birthday boy (or girl) ’s (or girl’s) favourite songs… even the embarrassing ones. Have one for the meal, another for dancing.

If you don’t have time to prepare a personalized playlist, use streaming music sites, provided you have a subscription to avoid ads: Deezer or Spotify offer themed playlists by era, genre or mood.

Good to know: renting bubble or smoke machines makes it possible to dance in an authentic club atmosphere.

The DJ

You can also rent the services of a real DJ for the evening.

Note: if you don’t have a DJ, you can use a website that broadcasts live decks from the hottest venues, from clubs to restaurants.

A suitable sound system

Plan a suitable sound system: a living room hi-fi system will not be enough to host more than 20 guests. Count on:

– 150 Watts for 30 to 40 people;

– 300 Watts for 70 to 80 people.

You can easily find rental services near you on the Internet.

Step 6. Plan the light

Birthday Party

If you’re having a simple dinner party, choose a subdued atmosphere.

– Multiply the soft lighting points and avoid white lights from ceiling lamps.

– Think about the option of candles, guaranteeing an enchanting atmosphere.

If you are having an outdoor birthday party, use LED lights, string lights and lanterns.

If you plan to dance, dare rent a disco ball or strobe lights.

Step 7. Think about activities

Some people like to play games to break the ice between guests in small groups: riddles, mimes, etc.

At large parties, a guest usually takes charge of the slideshow to show pictures of the king or queen of the party. If this is the case

– provide a white wall, sheet or screen;

– Consider equipment to project it.

Consider setting up a photo booth, which is very popular.

– Guests can have their picture taken alone or in a group by a professional or a friend, with digital or Polaroid cameras.

– Complete the installation with fake moustaches, fancy glasses, wigs, hats…

Step 8. Plan the birthday gift

Everyone can come with their gift for a birthday party or contribute to a joint purchase.

Remember to personalize the gift packages!

The joint gift

If you choose an ordinary gift, specify it on the invitation or by a group email.

Indicate what it is and how you will participate: check, cash or online fund.

Individual gifts

For gifts, provide a place to leave them.

Note: set up a ballot box for those who prefer to leave an envelope.

Set up a large card, a blank canvas, a giant photo… and place markers next to it so each guest can leave a message.

And don’t forget about small gifts for guests – a box of chocolates, a miniature game, or a note on the guest’s plate is enough to make them happy.

This post will now continue in part 3. Stay posted, and please know that this piece would be incomplete without your input, so please share your thoughts in the comments section below.