Wedding Reception: How to Choose the Right Catering Service?

Have you finally found the one you said yes to? Congratulations! One of the biggest steps is now to organize the wedding. This often bold process includes many details, including choosing the perfect catering service. Let us guide you through some tips to help you make the right choice.

The Main Criteria of Choice

Choosing a catering service for your wedding is not an act to be taken lightly. To do so, it is necessary to consider several criteria of choice including the services offered and the specialties.

The Services Offered by the Caterer

In addition to the wedding meal, caterers also offer other services.

They will not only find you a reception hall but also make sure to decorate it and offer your guests versatile and perfect menus. To do this, it is best to be direct during the interviews and ask the right questions to get an idea of the caterer’s scope of expertise.

The Specialties Available

This criterion is mainly based on your tastes, your guests, and the message you want to convey on your wedding day. Thus, you can find caterers offering African, Asian, European specialties, etc. Others, even more original, can provide you with organic, halal, or other dishes.

Other Important Criteria

Apart from the above-mentioned criteria, other factors can also influence the choice of the ideal catering service. We can also mention the menu, the budget and the style of the wedding

The menu

Generally, offering any kind of menu to your guests on your wedding day is not appropriate. To maintain a good health, it is necessary to bet on good and varied food. To this end, it is essential to favor foods that promote a consistent nutritional intake. This is the case, for example, with fish or cheese for protein intake and several other foods.

If, on the other hand, you have decided to have a family meal, you can call on a home cook. Here again, you must take into account the opinions of each other so as not to offend their culinary sensibilities. Everything must be taken into account, from the gluten intolerant aunt to the cousin allergic to spices.

The budget

Whether we like it or not, it largely influences our choices. Defining a budget for the wedding meal beforehand is a sine qua non-condition. Although trivial, this act will give you a better orientation and a clear idea of the menu to choose for the occasion. To define it well, you must ask yourself some questions.

  • How many guests will be present?
  • What is the cost per guest?
  • What are the available menus?
  • How much do they cost?
  • What are the contingencies?

The Theme of the Wedding

The theme of the wedding can also be a factor in selecting the catering service for the wedding reception. If you choose a classic wedding, you must plan a traditional meal with specific arrangements (round tables, seated guests). If, on the other hand, you choose a casual and modern wedding, you can opt for either a cocktail party with pizza or a buffet with several dishes.

  • A few tips
  • In addition to the different criteria mentioned above that have an impact on the choice of the right catering service, some tips are also important:
  • Don’t fail to trust word-of-mouth in your search for a catering service.
  • Be sure to ask for a tasting to ensure the quality of the meals served to your guests.
  • Submit to an objective interrogation and try to ask for a quotation for a comparative opinion.

Top 5 Tips For A Successful Party

When it comes to getting together with friends and having a good time, there’s nothing better than a good party. Unfortunately, you don’t know what to do to make it a memorable gathering. No need to worry. So, without further ado, let’s dive into this blog and learn some of the things everyone should know about throwing a successful party.

Define your desires and your means

Opening party, end-of-year party, birthday party, Halloween party… Any excuse is good to organize parties! But where to start? The guest list is the first thing to do! Don’t forget anyone and ensure that all the guests get along well so you can have a nice evening. Set a date, more or less distant, depending on the type of party you are organizing and its size. The more guests and organization you have, the further in advance, you should plan.

Define the budget you will need and try to plan for the unexpected. If you are organizing a student party or any other party with refreshments, this is the time to set the rates for drinks, appetizers, coat checks, etc. Make sure you are profitable! Now that all of this is done, we can move on to the fun stuff!

1. Plan and prepare well


For a successful party, it is important to do good planning. You need to think about it weeks or even a month in advance to get it right. Having a clear idea of what you want to do in every detail is important. Think about the evening guests, the space’s decoration, or the light effects.

For this last point, there are sites where you can get lighting and lights suitable for your party. The goal of planning is to visualize the evening just by closing your eyes. An important point of planning and preparation is the choice of the theme. According to this theme, guests will have the ideal dress code for a fully compatible party look.

2. Budget

Once you have visualized your party, move on to the action. To do this, you need to make a comprehensive list of everything you need. For example, the DJ, catering service, entertainer, or chair must be mentioned somewhere so that you don’t forget anything. Budgeting will then consist in attributing to each element a price; the goal is to have an idea of what the elements of your party will cost. It is also important to budget the related costs, especially when there are service providers or unforeseen events.

3. Putting a communication plan in place


In order to have a successful event, you must be able to define the people who will be attending. It is after this step that the appropriate communication plan must be put in place in order to have the largest number of people possible. For example, if your party is only for your family members, there is no need to use all the means at your disposal. A message or call will be enough to warn them.

On the other hand, when the party must reach other people, and it must be paid, for example, it is important to make a publication around it. Posters, flyers, or social networks, all these channels must be used to talk about your party. To achieve this, you must have an action plan and especially make a budget for communication.

4. Plan the security

For the evening to be a success, it is important to plan the security of your guests. You are responsible for their safety, especially when there are a considerable number of people. Put all the conditions in place so that the evening is not a fiasco and the guests slip up because of too much alcohol. Don’t hesitate to warn your neighbors about the noise you may generate as well.

5. Ensure the sound system


There is no successful party without some music. For this reason, you can rent technical equipment to set the mood. Do not hesitate to associate the DJ of the evening with a better choice of instruments. In short, a successful party can be based on these few tips. There is no doubt that by applying them, your event will be memorable.

Sound off in the comments section below, and tell us what you want to read next and if you want to read more about throwing a memorable party.


Latest Corporate Event Themes for 2022-2023

You are happy that you got the golden opportunity to organize a corporate event for your company, but you have no clue about how to plan it! Do not worry, as you can be creative with the theme of your party to make it exciting for all your invitees. Here are some of the latest corporate event themes for you below:


A summertime BBQ theme

Everybody likes to be stress-free and informal at a party outside the office. Therefore, the summertime BBQ event theme creates the desired casual and comfortable atmosphere for all the staff. Moreover, this outdoor theme gives you the ease to make new contacts and also to relax.

The setting: A location in nature with low costs or no costs will be appropriate for this theme. For instance, you can choose a park which is near a lake.

Decor: An excellent décor option is white tents and beautifully decorated picnic tables. Moreover, you can plan a BBQ set.

Food: Simple but healthy menus are the best choices for everyone nowadays. For example, you can serve burgers, potato salad, hot dogs, and corn on the cob.

Beverages: Plan according to everyone’s preferences for a hot summer day. You can also add a fancy touch to your party by serving a cold cocktail.

Activities: Playing outdoor games such as badminton will be fun. However, for sports lovers, you can organize relay races.

Winter Wonderland

A perfect theme for the winter holidays is Winter Wonderland. It works well because it highlights the winter season simply but effectively. In addition, everybody will appreciate it if you set a winter dress code because it will be convenient for the cold weather.

Food: You can plan traditional menus such as salmon, tenderloin, chicken, and grilled portabellas for vegetarians.


Beverages: Your invitees will undoubtedly opt for drinks such as red wine, dark winter beers, cranberry-infused martinis, and hot toddies.

Activities: The end of the year is the time to remember and relive the year’s good and bad moments through speeches, stories, or videos! Moreover, music and dancing will add excitement to the event.

Decor: Everything that gives you a winter feel will be an excellent idea to enhance the décor. For example, you can make use of sparkling jewels, fireplaces, cozy blankets, winter plants, and snowflakes. Furthermore, a white-on-white color palette will create a spectacular winter atmosphere!

Spring has sprung

The spring season gives you a feeling of freshness and transformation. Therefore, planning a corporate event with the spring theme is fantastic for transitioning from the year’s first quarter to the second quarter.

Food: Vegetables are plenty and less expensive during the spring season. So, planning for special and healthy veggie meals and salads will be a great idea.

Beverages: Serve light and fresh drinks such as lemonade and white wine.

Activities: For an outdoor venue, you can organize a fabulous picnic, an adventurous group hike, or even patio-friendly games such as ring toss or corn hole.

Decor: Decorate your venue with spring green plants and fragrant flowers for a fresh coup d’oeil. You can also add up background colors to liven up the space. Moreover, you can spice up the décor with a specific dress code!

Setting: A museum lawn or a botanic garden will be a classy choice of venue!


Carnival-inspired event theme

A carnival-inspired theme is a unique idea for your corporate event. Everybody gets the chance to express themselves through their creativity.

Food: Organizing classic fair menus is a good idea. However, you can add a sophisticated touch to your menus with turkey, French fries, and hot dogs.

Beverages: Cider, beer, and a carnival-themed drink will do the necessary.

Activities: Organize fun game stations and a photo booth. Also, hire a magician and a balloon artist to entertain your guests.

Decor: A brilliant idea will be a circus tent with plenty of bright colors and light bulbs.

Gameday event theme

Everyone can meet up to attend a sporting event or watch a game together. It will be an ideal occasion to enjoy games and bond with each other.

Food: The favorite gameday snacks of everybody are pizza, fries, ice cream, nachos, and wings!


Beverages: A variety of drink choices, ranging from cold drinks to spirits, will be required.

Activities: Host a splendid watch party at a famous sports bar or simply attend a local game.

Decor: Decorate with elements of the game that you are watching. Your guests can also dress up in different team colors!

You have learned about some of the latest brilliant ideas for a corporate theme event! I will come up with more interesting themes later. Please share your comments below!

Renting Dishes for My Event: How Much Does It Cost?

Nowadays, there is no shortage of joyful events (weddings, christenings, etc.). Several elements are taken into account for the organization of an event. Indeed, we have to rent a certain number of things like the room, the dishes, etc. However, before renting, you must know the cost. Find out in this article how much it costs to rent dishes for an event.

How to Rent the Dishes for an Event?

Before you can find out how much it costs to rent dishes, you need to know how it is done. In this case, the best thing to do is contact a dish rental service. Indeed, contacting such a service makes the task of renting dishes less tedious. Your task here is to clearly express your needs and they will take care of everything.

Using a professional dish rental company is very beneficial. It allows you to save time in the organization of your event. It also allows you to choose quality and durable tableware. Thus, you will not record any breakage during the use of your tableware.

With its experience in the field, the rental service allows you to find the dishes of your choice. The organization of an event is quite stressful. Hiring the services of a tableware rental company will allow you to concentrate on other things. You will reduce your stress because you will have divided the tasks a little.

How Much Does It Cost to Rent Dishes for an Event?

Contrary to what some people think, renting dishes for an event is not a fixed price. In fact, when you choose a type of dinnerware, it is charged according to several criteria. The combination of these criteria allows us to set the rental price. Among the parameters to set the rental price of the dishes, we distinguish :

The Type of Plate Contained in the Dinnerware

This is one of the many parameters considered when setting the rental price of dinnerware. Indeed, the cost of your dinnerware will vary according to its type. By type, we mean the material it is made of. You can find plates made of glass, earthenware, porcelain, stoneware, ceramic, etc. Depending on the value of the material, your dinnerware will cost more.

The Size of the Plate Contained in the Dinnerware

In addition to the type, the dimensions of your plate are also considered. These dimensions also influence the rental price of your dinnerware. If the dimensions differ, two plates made of the same material will not be worth the price. Therefore, choosing vessels of reasonable sizes is recommended.

The Components of Your Dinnerware

As you know, dinnerware is not only made of plates. In fact, it contains several other utensils such as glasses, cutlery, etc. The more items you have, the more expensive they will be.

The Number of Dishes to Rent

The number of dishes you wish to rent is also considered when determining the price. Depending on the type and size of the dishes, the lessor can give a unit price. If the number of dishes to rent is large, you will get a small discount. If the unit price is 2 euros, you will be charged 1800 euros when renting a thousand dishes instead of 2000.

The Extras

The extras also influence the cost of renting a dish. By extras, we mean all the services offered by the rental company. One example of such services is washing the dishes after the event. If the washing is included in the contract, renting will be a little more expensive.


What Are The Career Opportunities In Event Management?

The event management field encompasses a variety of job opportunities. Would you like to become an event planner? If you possess all the necessary skills, you can become a successful event professional! All you need is the zeal for detailed planning, good multitasking capabilities, problem-solving skills, and the ability to work under pressure! You can also enhance your knowledge through training! Below is a list of exciting career opportunities:


Event Planner

As an event planner, you may be responsible for arranging big conferences and sophisticated galas! To succeed, you need to be a strong multitasker so you can keep on top of managing food, décor, personnel, presenters, and technology! To become a good event planner, you must be imaginative and open-minded. It would help if you also had a good level of social responsibility and a genuine concern for others. Moreover, you must be agreeable and ensure everyone’s needs are satisfied! Another helpful trait to consider is the ability to solve problems reasonably and efficiently! In addition, you may get more job offers if you have a diploma or degree related to the event management field.

Wedding Planner

As a wedding planner, you play a significant role in the wedding industry. Couples are looking for the perfect marriage ceremony when they hire a wedding planner. It is an enormous responsibility to shoulder. You are accountable for wedding dresses and accessories, wedding invitations, wedding photos, and managing guests! In addition, you have to help your clients budget while meeting their expectations! It would help if you also have the dexterity to handle all the issues pertaining to the wedding without causing any disturbances to the wedding partners.


Event venue managers

As an event manager, you know exactly how to execute a successful event in the space provided. Whether in an arena, a concert hall, or a ballroom, you are expected to handle layout, logistics, and ambiance in tandem. Venue managers also oversee the sales and marketing for the space to bring in new events and promote upcoming shows. In addition, you can work in collaboration with an event planner to achieve your goals!

Donation or sponsorship coordinator

Nowadays, there are many non-profit organizations established to help people in need. These organizations depend on sponsorships and donations to a considerable extent. Therefore, as a sponsorship coordinator, your role is to organize dinners, lunches, and other fundraising events to gather funds from the guests! You also need to entertain the guests during the event! Moreover, you must have exceptional communication skills and tenacity because you must satisfy the needs of VIPs and leaders who will expect excellence! 


Catering services manager

If you are passionate about food and its presentation, you can opt for a career in catering services. As a catering manager, you have the vital job of planning meals for an event’s guests! You also need to ensure the foods have an appealing presentation and the demands of guests are met! Furthermore, having good problem-solving skills will be in your favor! In addition, if you have a background in food preparation, you can do your job more professionally!

Event social media coordinator

As an event social media coordinator, you aim to create and generate advertisements to promote the event using social media as a tool. This way, you can increase the number of attendees to the event to make it a success. You will need to create digital ad campaigns, unique hashtags, and live feeds for a more significant impact! In addition, up-to-date knowledge of technology will help you thrive in your social media coordinator career!


Staff or volunteer coordinator

A successful event is the product of well-coordinated teamwork! So, for an event to run smoothly, the help of staff or volunteers is essential! As a staff coordinator, you are in charge of the personnel involved in organizing the event. You also need to train the workers to ensure remarkable performance. Moreover, you are responsible for encouraging them to increase productivity, so a good sense of humor will go a long way. Also, your staff will consult you whenever problems arise during the event, so you should be quick to provide solutions! In addition, you need to have good communication and management skills.

There are many exciting career opportunities in the field of event management! We hope the information above has given you some insight into these opportunities! Many successful event planners are self-employed, so if you’ve ever dreamt of being your boss, this could be the career path for you! Let us know your views below!

Best Event Planners You can Hire in 2022

Best Event Planners You can Hire in 2022

For any usual person, organizing a party or an event can become a pressure or a burden. Things can get really messy and any unexpected incident can put anyone in a blank situation. However, event planners are the only ones that can handle such situations with professionalism.

So, if you are tasked with organizing a big birthday bash, a wedding anniversary or a corporate event, start by choosing the right event planner. And, if you are having trouble with that, let me help!

Inspire My Event

Inspire My EventInspire My Event is the first choice for all those who want to host a nice party in San Francisco!

This incredibly talented event planning company was initially created by a team of exceptionally passionate and wildly creative individuals. Compared to other event planners, this company does not aim at creating or organizing something extraordinary in order to bring in more customers and income, but rather at redefining the dream party of every individual and bringing it into reality. The company is less about “teams” and more about “families” who are all determined to explore countless opportunities to create something breathtaking.



  • The company is backed by over two decades of industry expertise.
  • The company consists of talented and professional partners that have the determination to make an event unforgettable.
  • Due to its long-standing connections with many prestigious organizations and corporate clients from North California, the company can exceed all the expectations you’ve set for your special event/party.
  • Amazing results should be expected from a company that works with over 100 internationally recognized brands.
  • At the core of every event planning project stands a thorough analysis and lots of preparation. Each team will work closely with the person concerned so as to meet their expectations and create a memorable event.
  • Inspire My Event provides a wide range of customized services, including things like event design and entertainment.
  • For previous customers, the company has also organized outdoor BBQs, family picnics and even corporate team-building events.

More Details:

Address: Inspire Productions, 423 Precita Avenue, San Francisco, CA 94110


Contact Information: 866-431-8708


Customer Reviews:

Customer Reviews“This is my second time I’m working with this event planner. The first time was a huge success and I must say that the staff is very friendly and helpful.” – From Stephanie. G

“I had a big corporate event to organize and the company was always there for us, from start to finish. They provided us with a lot of services and it was a pleasure working with them.” – From Tony

“Thank you for making our company picnic a complete and total success! I’ve received tons of positive feedback from our employees (and their spouses) since Saturday, with everyone commenting on what a great day it was. I’ve heard “Best picnic ever!” from several people, which pretty much says it all. The food was delicious (and presented beautifully), the lawn games were a blast (we laughed so hard we were practically crying!) and the kids loved the face painter, caricature artist and bounce house as well as all of the extra fun and games that you provided. I would definitely recommend Inspire Productions for any event, and I look forward to working with you again in the future.” – From Tiffany. W

“I was over the moon with the party they organized last time. There was lots of hard work and impeccable team behind the success of the party. The place I chose was a real mess buy took just two days to turn it into the most beautiful place. And, I want to thank everyone that took part in the project. Thanks a lot guys.” – From Emilie. W

“They put on a phenomenal event for our School community barbecue at San Francisco Flex Academy. They provided amazing activities, music, etc for our parents, students, and staff. We had so much fun! We as a staff, were incredibly impressed with Inspire and Jud for their professionalism and great spirit, helping us to put on a very successful event. Thank you!” – From Rena. T



How To Plan a Stargazing Date?

An evening under the stars is a romantic experience like no other. The idea of spending a romantic evening in an accessible place under the sky gives you the comfort of being detached from the modern world.

It can be an excellent opportunity for you and your girlfriend (or partner) to connect on several levels.

In this guide, we outline what you need to do to get fascinated by a stargazing date!

Choose The Right Date

First of all, in most cases, a stargazing date should not be your first date. Imagine asking someone you just met on a hilltop in the middle of the night out on a date. Creepy, right?

More to the point, if you have not known the person very long, communicate your plans clearly. Explain to him/her where you’re going to go stargazing, what to expect, and everything else.

Choose a comfortable place where your partner feels safe (not too isolated, but not too crowded), and remember to bring food, plenty of water, and a blanket.

Backup Plan

Also, always remember to have a backup plan. Of course, if the weather is bad, you won’t be able to do any stargazing, so it’s a good idea to have a plan B so your date doesn’t get ruined.

Now that we have some clear basic rules, let’s move on to the technical stuff.

What You Need for a Starry Sky Date

Here is what you need to prepare for your starry sky date.

  • Transport
  • Layers of clothing, depending on the outside temperature
  • Waterproof blanket (for sitting), additional blankets to keep you and your date warm
    Folding chairs, if possible
  • Music (a smart phone is OK)
  • Insect repellent
  • Sufficient food, snacks, and beverages
  • Smartphone apps for stargazing
  • Garbage bags

That said, here are some general stargazing date preparation and tips.

Watch the Weather Forecast

Check the weather forecast in advance to observe as many stars and celestial objects as possible. There are several websites and apps that provide radar and satellite weather forecasts for astronomers.

Now it is easier than ever to use weather apps to check for clear nights and choose appropriate stargazing times.

1,305 Couple Stargazing Stock Photos, Pictures & Royalty-Free Images -  iStock

Find a Location With Low Light Levels

Generally, it is preferable to go to a remote location with low artificial light and pollution, but still, make sure your date is safe.

Be transparent about the location and communicate your plans. If you live in a fairly remote area that is not too cold and has little light pollution, simply find a place where you can sit together in the garden.

Cold Weather Protection

Blankets are a necessity. Even in summer, it can get very cold in the early morning hours, when the stars are at their brightest. Plus, it is an excellent opportunity to snuggle under a warm blanket.

Make sure you have a blanket big enough for two, and don’t forget a warm beverage such as hot chocolate or mulled wine. Ask them which snacks they like and prepare them.

Set the Mood

Don’t forget the music to set the mood. Nowadays, you can always play music on your smartphone, but don’t forget to prepare a playlist.

Plan Your Star Targets in Advance

If you plan in advance the celestial objects and stars you will observe, you will be able to focus on your schedule and not spend time looking for targets to observe.

Using Stargazing Instruments

Our universe has many attractions. Even with the naked eye, many constellations, stars, and moons can be seen overhead. With binoculars, you may be able to find even more stars.

Have you ever planned a stargazing date? Share your experience with us in the comments below!

Christmas Gifts: 3 Steps to Plan Wisely!

Christmas Gifts: 3 Steps to Plan Wisely!

Christmas Gifts: 3 Steps to Plan Wisely!



– Step 1: Christmas gifts: getting organized

– Step 2: Department stores or online stores for gifts?

– Step 3: You’ve found the right gift: don’t wait!

Like every year, Christmas is approaching, and you’re going to buy all your gifts at the last minute in crowded stores.

What if, for once, you organized yourself in advance to have a more serene Christmas? This post will help you plan your Christmas gifts wisely this year!

1. Christmas gifts: get organized

To make sure your Christmas shopping goes smoothly, the first thing to do is to get organized.

Think about:

– make a list of the names of the people to whom you want to give a gift;

– indicate next to each name the gift(s) associated with it.

To get even more organized, copy this list into an Excel spreadsheet and add the price associated with each gift or the price range you can put on it.

This is a quick way to plan the overall budget, spread out expenses, and see what gifts can be made together.

Good to know: if you are short of ideas, don’t hesitate to go online to find inspiration and an original gift.

2. Department stores or online stores for gifts?

Christmas Gifts: 3 Steps to Plan Wisely!

If the question did not arise a few years ago, today you can easily do all your shopping on the internet. What are the advantages of shopping in a supermarket or online store?

Department stores

The advantage of the department stores or stores in town is that:

– you know what you are buying, and you can choose more quickly because you usually have the product in your hands;

– if there is a problem, you can easily return the gift. Very useful for watches, multimedia and anything that needs special care.

The downside is that such a trip to crowded shopping malls will sometimes cost you a day of your time and energy. You will also be subject to additional temptations generated by the organization of the store space: the way the shelves are arranged is very conducive to purchase! Don’t be fooled anymore. The only solution to this problem is to prepare well in advance and go there, if possible, outside the peak days and hours.

Online stores

Online stores are the exact opposite of department stores:

– no loss of time;

– the possibility of staying at home;

– an infinite range of choices.

On the other hand, beware of nasty surprises:

– late delivery of gifts;

– exorbitant delivery fees;

– pure and simple scam;

– shaky after-sales service.

Good to know: there is no way to be 100% sure of a website, even if a URL (page address) starts with “https” instead of “http” and the appearance of a padlock in the banner at the bottom of your page are indications of reliability. Finally, do not give out your four-digit secret code under any circumstances.

3. You have found the right gift: don’t wait!

Christmas Gifts: 3 Steps to Plan Wisely!

You can’t wait to return to the beach when Christmas is nearing. You have found yourself on vacation, between two shelves, with a trinket in your hands, and thought to yourself, “he would like that so much! No matter! A heartfelt gift is the surest way to hit the spot.

So, when you have an idea, when you spot a good lead or when a loved one tells you that “he would like it so much”, write it down in the corner of your head (or in a notebook, or on your Christmas Excel for the more organized).


5 Charity Event Planning Tips

A charity event is planned to raise awareness for a specific cause and to raise money. Just like you, other people also are very generous and want to give charity and make a difference in the lives of those in need. However, there is quite a lot that goes into planning a charity event. Have a look at some of the tips below that will take your desire to make a difference from a dream to an actual impact.

Set a budget


As a nonprofit organization, you are definitely going to have to rely on sponsorship, donations, and money from ticket sales to cover the costs of the event. Therefore, it will be sensible to set a reasonable budget and stick to it. While you want to amaze your guests, you also do not want your costs to be so high that it defeats the purpose of the event, which is raising money for charity.

Here are some brilliant budgeting tips to help you:

Opt for a single-plate meal as opposed to a buffet, or simply stick to light refreshments

Entertainment: instead of hiring a professional entertainer, look for one willing to volunteer for the event.

Promotional Items: limit swag to small items, such as pens, coasters, and key-chains, that can be produced in big quantities and at a low cost.

Select a theme


You can make the event very interesting and attractive by simply selecting a fun theme for it. This is important as normally, people think that charity events are to raise awareness of a dire cause and is meant to be a somber affair. However, various charity drives like the ALS Ice Bucket Challenge, Red Nose Day, and Jeans for Genes have shown that you can have some silly fun and still raise millions for charity.

Here are brilliant theme ideas for you:

Casino night: set up various card game tables where guests can test their luck. This helps to bring in additional money. Guests can also voluntarily donate the money that they win.

Carnival night: this is a good theme if guests are bringing children along. Guests can purchase tokens to be used at carnival game booths. Again, money raised from the token sales helps to collect additional funds.

Auctions: Items that you can choose to auction away include handmade paintings, crafts, and items that are donated by the companies that are willing to help for your event.

Choose a suitable venue


You have to carefully check your budget for this one. Of course, you want an impressive venue, but remember that the venue is usually the only biggest cost of the event. You can follow these tips when choosing a venue during charity event planning:

Choose a venue that goes well with your theme. If it’s a moonlight garden theme, for example, then there should be outdoor access.

Look for enough space to accommodate the expected number of guests as well as any additional equipment needed.

Consider a venue that is routinely used for impactful charity events. In this way, you can use the venue when you promote the event.

Promote the event on social media

social media

Social media is the best tool to promote your charity event as it also keeps advertising costs low. Furthermore, in the weeks leading up to the event, create an event hashtag and use it in all of your posts and encourage attendees to do the same. In addition, posts can include updates, encourage donations, or provide statistical facts about your cause. It can also include inspirational stories of how people’s lives were positively impacted due to charity groups like your own.

During charity event planning, you can also link to the cause-related illustrated photos and videos in order to highlight the importance of the cause. Social media is also a platform for raising funds before the event.

Continue to Promote After the Event

Your cause is an ongoing one, which is why awareness and contributions should continue well after the event. Continue to use the event hashtag for a few more days and also encourage people to continue to donate, all while keeping your followers updated on the total contribution amount and how the funds will be dispersed.

Moreover, in the weeks after, share pictures or posts related to post-event activity. For instance, this can be a picture of you presenting a check to that children’s hospital you were raising funds for.

People are donating because they care about the cause, so remind them of the difference that they are making in people’s lives.


People like you and your nonprofit organization truly make a difference. By following these charity event planning tips, you will be able to maximize the positive impact of your noble cause. So, best of luck to you in helping your society as much as you can. Please let me know how and when I can make my contribution!

Please do not forget to share your experiences and comments below!

Table Plan

How to Make a Table Plan

How to Make a Table Plan


 – Step 1: Choose the number of guests

 – Step 2: Prepare your seating plan in advance

 – Step 3: Place the host and hostess

 – Step 4: Place the guests of honour

 – Step 5: Place the other guests

 – Step 6: Arrange any place cards


 For a formal luncheon or dinner, for a business meal, it is sometimes helpful to know the precise rules of etiquette to make a table plan and place the guests without making mistakes. For less formal occasions, relax the protocol, but keep the rules that allow you to honour a guest and put all guests at ease. Let’s see closer below…

 1. Choose the number of guests

 – Invite an even number of guests, as many men and women as possible.

 – For a traditional seating arrangement, with the master and mistress of the house presiding opposite each other, plan for 6, 10 or 14 guests.

 – If possible, avoid seating more than 14 or 16 guests at a table.

 Note: The male-female rotation can only be observed with 8, 12 or 16 guests by having two men or two women preside.

 2. Prepare your seating plan in advance

 Think about your seating plan in advance and make a diagram noting the name of the corresponding guest next to each seat.

 This is essential if you wish to respect the strict rules of protocol. Otherwise, it will allow you to think ahead to group guests according to their affinities or to have two people meet.

 3. Place the host and hostess

Table Plan

 There are two ways to place the master and mistress of the house: the French way (preferred) or the English way.

 French placement

 – Place the host and hostess opposite each other, in the middle of each length of the table.

 – Reserve the person who cooks the seat closest to the door so that she can slip away more easily to watch the meal in the kitchen.

 Note: if you are hosting a meal in honour of a person or couple (engagement, wedding…), let that person or couple preside over the table instead of the host(s).

 English style seating

 Place the host and hostess opposite each other at either end of the table.

 Single Master or Mistress of the House

 According to the protocol:

 – If the hostess is single, place a friend or relative or a long-time single friend (but not a married man) across from her.

 – If the host is single, place across from him:

 ◦ the person he wants to honour;

 ◦ or the wife of a friend, only if the friend is present.

 4. Place the guests of honour

 The guests of honour are the people who deserve the most attention. In descending order, these are:

 – A clergyman who will have the place of honour to the hostess’s right.

 – The people with the most critical functions (a woman is considered to have the same function as her husband unless she has a more important function).

 – Older people or first-time guests.

 Place of honour for a man

 For a man, the first place of honour is to the right of the lady of the house, and the second place of honour is to her left.

 Place of honour for a woman

 For a woman, the first place of honour is to the hostess’s right, and the second place of honour is to her left.

 5. Place the other guests

 – Alternate one man and one woman as much as possible.

 Note: A man is in front of a woman in the French seating arrangement. In English seating, a man faces a man, and a woman faces a woman.

 – Separate couples, except for engaged couples and couples who have been married for less than a year.

 – If you’ve adopted the French seating arrangement, place familiar guests and younger guests at the end of the table.

 – Take into account the affinities or, on the contrary, the possible incompatibilities of moods of each one.

 – Reserve the most comfortable seats for women.

 6. Put out place cards if necessary.

 – Up to 8 people, the host guides each guest to his place, starting with the guests of honour.

 If you have more than 8 guests, you can place a place card with each guest’s name.

Read more:

Seating Etiquette Guide