Birthday Party

Successful Birthday Party Planning (Part 2)

Successful Birthday Party Planning (Part 2)

Are you throwing a 40th birthday celebration for a buddy or your spouse? It’s not always easy when the task is complicated by a busy day! Invitations, theme, dinner, and cake, to name a few… Prepare the party ahead of time and follow some easy guidelines to guarantee that everything goes smoothly on the big day. Following part 1, you’ve struck the right title once more! This article will provide you with all of the knowledge you require to plan a successful birthday celebration.

Earlier in part 1, we have gone through:

– Step 1: Make a checklist to organize the birthday party

 – Step 2: Make a guest list

 – Step 3: Choose a party location

Let’s now continue…

Step 4. Send out invitations

The earlier you notify guests, the more positive responses you will get.

– The invitation should include several elements:

◦ the address, time, and a map of the venue is remote;

◦ a phone number, email address, or RSVP coupon with a deadline for response.

Note: if it’s a surprise party, remember to specify that to avoid leaks!

– Choose a design for the invitations: a photo or a montage, a personal creation, a Word template…

– You will find a large number of invitations to download and print on the Internet.

– Choose a method of transmission of the invitations:

◦ hand to hand;

◦ by mail or email;

◦ by text message, or even by Facebook by creating a private event.

– Send out invitations, including a list of nearby accommodations.

– At the deadline, follow up with those who have not responded.

Step 5. Plan the music

Music is essential to a successful birthday party, whether for dancing or background music.


Make playlists of all the birthday boy (or girl) ’s (or girl’s) favourite songs… even the embarrassing ones. Have one for the meal, another for dancing.

If you don’t have time to prepare a personalized playlist, use streaming music sites, provided you have a subscription to avoid ads: Deezer or Spotify offer themed playlists by era, genre or mood.

Good to know: renting bubble or smoke machines makes it possible to dance in an authentic club atmosphere.

The DJ

You can also rent the services of a real DJ for the evening.

Note: if you don’t have a DJ, you can use a website that broadcasts live decks from the hottest venues, from clubs to restaurants.

A suitable sound system

Plan a suitable sound system: a living room hi-fi system will not be enough to host more than 20 guests. Count on:

– 150 Watts for 30 to 40 people;

– 300 Watts for 70 to 80 people.

You can easily find rental services near you on the Internet.

Step 6. Plan the light

Birthday Party

If you’re having a simple dinner party, choose a subdued atmosphere.

– Multiply the soft lighting points and avoid white lights from ceiling lamps.

– Think about the option of candles, guaranteeing an enchanting atmosphere.

If you are having an outdoor birthday party, use LED lights, string lights and lanterns.

If you plan to dance, dare rent a disco ball or strobe lights.

Step 7. Think about activities

Some people like to play games to break the ice between guests in small groups: riddles, mimes, etc.

At large parties, a guest usually takes charge of the slideshow to show pictures of the king or queen of the party. If this is the case

– provide a white wall, sheet or screen;

– Consider equipment to project it.

Consider setting up a photo booth, which is very popular.

– Guests can have their picture taken alone or in a group by a professional or a friend, with digital or Polaroid cameras.

– Complete the installation with fake moustaches, fancy glasses, wigs, hats…

Step 8. Plan the birthday gift

Everyone can come with their gift for a birthday party or contribute to a joint purchase.

Remember to personalize the gift packages!

The joint gift

If you choose an ordinary gift, specify it on the invitation or by a group email.

Indicate what it is and how you will participate: check, cash or online fund.

Individual gifts

For gifts, provide a place to leave them.

Note: set up a ballot box for those who prefer to leave an envelope.

Set up a large card, a blank canvas, a giant photo… and place markers next to it so each guest can leave a message.

And don’t forget about small gifts for guests – a box of chocolates, a miniature game, or a note on the guest’s plate is enough to make them happy.

This post will now continue in part 3. Stay posted, and please know that this piece would be incomplete without your input, so please share your thoughts in the comments section below.

Birthday Party

Successful Birthday Party Planning (Part 1)

Successful Birthday Party Planning (Part 1)


 Are you planning a birthday party for a friend or a spouse’s 40th birthday? It’s not always easy when the task complicates a busy day! Invitations, theme, meal, cake… Prepare the party in advance and follow some simple tips to ensure the party is just right on the day.

 You have hit the correct title! This post will bring all the information you need to organize a birthday party successfully.

 1. Make a checklist to organize the birthday party

Birthday Party Checklist

 To make sure you don’t forget anything, make a checklist of everything you need to have and do to make the party go smoothly.

 – Choose the date.

 – Choose a location.

 – Make a guest list.

 – Set the theme.

 – Prepare and issue invitations

 – If you are using outside services (room rental, sound system, etc.), book them 2 or 3 months before the date

 – Plan music and lighting, decorations, activities and gifts; make lists for everyone.

 – Make the menu and shopping lists.

 – Divide the tasks if you have help.

 – 1 month before the date, reconfirm rentals.

 – 1 week before, order the cake and do the shopping.

 – Remind guests who have not confirmed their presence.

 – The night before, cook and prepare everything that you can prepare:

 ◦ set up and check sound system, lights,

 ◦ prepare the petit fours and a supply of ice cubes,

 ◦ put the bottles in the cooler,

 ◦ start decorating.

 2. Make a guest list


 Before anything else, outline the type of birthday party you want to have.

 – Do you want an authentic meal or a self-serve buffet?

 – Are you planning on dancing?

 – Do you want an intimate setting or a large party?

 – What is your budget? Are you taking care of it or involving your friends?

 Establish the first list of guests based on these elements: you will need an estimate to plan the menu and choose the venue.

 3. Choose a location for the party

 Per square meter, there are usually 2 guests standing, 1 dancing. Adjust the size of the venue or the number of guests to suit your needs.

 If you rent a place

 In addition to finding a venue for the party, think about the accommodation options near the party location.

 – Restaurants, hotels, clubs and bars frequently rent rooms. Don’t hesitate to ask any place you like about rental rates: barges, tea rooms, mills, farms, bookstores, gyms, wine cellars, and stores may agree to rent their premises for an evening.

 – Ask about insurance and any limitations of the venue, especially in terms of noise and hours.

 – Explore the area around the reception hall: if there are many guests, it should be possible to sleep nearby, ideally without driving. List the B&Bs, hotels and guest houses.

 – If some guests are coming with children, a place with a closed room will allow you to place small beds.

 If you organize the birthday party at home

 At home, it is essential to define the spaces accessible to guests and those that remain private.

 – Plan a space dedicated to coats, scarves, hats…

 – If there are a lot of guests, clear the corridors and unclutter the place as much as possible. Lock the access to the rooms you wish to keep private.

 – Don’t forget to inform the neighbours!

This post will now continue in part 2. Stay posted and allow me to tell you this post is incomplete without your participation, so remember to share your views in the comments below.